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How meetings work

Council meetings are held on the second Monday of each month except in the month of August and meetings shall commence at 3:45 p.m. (or any other times as shall be fixed by resolution of the council) and shall finish not later than 6:30 p.m. Any matters remaining on the agenda and not dealt with at the meeting shall be brought forward to an adjourned meeting. The council may, however, by resolution on the motion of a member, extend the duration of a council meeting for a maximum of one hour.

Annual meeting

 In every year in which a local election is held the annual meeting shall be held on the fourteenth day after the polling day.

In every other year the annual meeting shall be on such day as is decided on by resolution of the council and so decided in accordance with schedule 10 of the Local Government Act 2001.

Local authority budget meeting

The budget meeting shall be held during the period prescribed by regulations for that purpose.


The quorum for a meeting of the council shall be nine members.

If a quorum is not present within 45 minutes after the time fixed for the meeting (or any time during the meeting) the business shall stand postponed to the next meeting.

Order of business

The order of business at all but special or annual meetings and budget meetings shall, subject to the provisions of any enactment, be as follows:

  • Confirmation of minutes
  • Consideration of reports and recommendations
  • Business prescribed by statute, standing order or resolution of the council for transaction at that meeting
  • Business submitted by the county manager
  • Notices of motion
  • Correspondence
  • Other business as set forth on the agenda paper
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