Tax a goods vehicle for the first time

DOCUMENT REQUIREMENTS

• Completed Motor Tax Renewal Form
• Completed RF111A Form – Goods Only Declaration
• Full Certificate of Current Commercial Insurance
• Log Book / Vehicle Registration Cert (VRC)
• Documentary Proof from Revenue Commissioners re Business registration

Or

• Accountant letter (on headed paper, including relevant accountancy registration details e.g. Certified / Chartered Accountant) that confirms registration with Revenue in relation to the business and the Revenue registered number

Or

• Official written confirmation letter on headed paper signed by your employer and evidence of your income tax registration number with the Revenue Commissioners (PPSN) (Employee)

Note : The name and address, nature of business, etc. should match for all documents submitted.

Any applications failing to meet these criteria will be returned to the applicant.

SEE BELOW FOR FULL DETAILS

Tax a vehicle - company, self employed or a sole trader

You will need to submit the following to the Ennis motor tax office :

1. Completed Motor Tax Renewal Form (1 of the following)

   • RFI00A (for standard motor tax renewals)
   • RF100B (as issued by the Department of Transport, Shannon)
   • RF111 (if there is a change in particulars, e.g. tax class)
   • RF100 (for new vehicles or vehicles never previously taxed in the Republic of Ireland, usually
     received by the registered owner after purchasing a new vehicle or after importing a vehicle).
2. RF111A Goods Only Declaration signed and stamped at the local Garda Station. This declaration
   must contain details of the business the vehicle will be used for together with your income tax
   registration number.
3. Full Certificate of Current commercial insurance i.e. you have to submit the original insurance certificate for the
   vehicle. The insurance certificate should show that the carriage of goods in the course of trade or
   business is covered.
4. Log Book or VRC (if the vehicle has been previously taxed). If the application concerns the tax class chenge to the Goods rate, the submission of the VRC will be required.

5. Proof from Revenue : If the vehicle is registered to a private business - Written confirmation from the Revenue Commissioners confirming that you are registered with them in relation to your business.
   If the vehicle is registered to a company, then Revenue Commissioners confirmation
   is not required.
   If the private individual is an employee of a company, see below for guidance.

   » The Revenue confirmation letter must be dated within the last 12 months and include:

   1. Your name and address,
   2. Your Revenue registered number,
   3. Your Revenue status e.g. self employed/sole trader etc.,
   4. Your business/occupation.

   Also note that a herd number, flock number or tax clearance certificate will not suffice.

   Contact Details for Revenue: Business Registration, Revenue Commissioners, P.O. Box 1, Wexford.
   Tel: 01 7383630 or e-mail businesstaxesregistrations@revenue.ie.

   Note : The name and address, nature of business, etc. should match for all documentation submitted.

6. Your vehicle must have a current CVRT (commercial vehicle roadworthiness test) and tested at an approved DOE test centre.
   
   NSAI approved test centres in Co. Clare include:
    

   1. 1. Banner Test Centre, Darragh, Ennis;
      2. Clare Vehicle Test Centre, Clarecastle.

You do not have to submit a copy of the test along with your motor tax application, as the test will have been uploaded to the national database at the test centre.
If the application concerns tax class change to the goods carrying rate, the submission of the VRC will be required.
Only in the case of 1st time taxings of imported vehicles, you will need to submit a weight docket with your application.

Please note if a vehicle is used in any private capacity i.e. social, pleasure or domestic purposes, it must be taxed at the private rate.

Tax a vehicle - Employee or PAYE worker

You will need to submit the following to the Ennis motor tax office :

1. Motor Tax Renewal Form (1 of the following)

   • RFI00A (for standard motor tax renewals)
   • RF100B (as issued by the Department of Transport, Shannon)
   • RF111 (if there is a change in particulars, e.g. tax class)
   • RF100 (for new vehicles or vehicles never previously taxed in the Republic of Ireland, usually
     received by the registered owner after purchasing a new vehicle or after importing a vehicle).
2. RF111A Goods Only Declaration signed and stamped at the local Garda Station. This declaration
   must contain details of the business the vehicle will be used for together with your income tax
   registration number.
3. Official written confirmation letter on headed paper signed by your employer
   » The official letter from your employer must be current and include the following
   confirmation:
   1. The nature of the business,
   2. That you are an employee,
   3. That the vehicle is used by you solely for the carriage of goods in the course of your employment and the vehicle registration number,
   4. Your employer's Revenue registered number and your employer's address,
   5. Your PPS Number.

   Evidence of your income tax registration is also required e.g. European Health Insurance Card/Social Services Card or any correspondence from Revenue within the last year showing your PPS number.

   Contact Details for Revenue: Business Registration, Revenue Commissioners, P.O. Box 1, Wexford.
   Tel: 01 7383630 or e-mail businesstaxesregistrations@revenue.ie.

4. Current Commercial Insurance i.e. you have to submit the original insurance certificate for the vehicle. The insurance certificate should show that the carriage of goods in the course of trade or business is covered.

   Note: Details relating to your business should match for Nos. 2, 3 and 4.

5. Your vehicle must have a current CVRT (commercial vehicle roadworthiness test) and tested at an NSAI approved DOE test centre. 

Approved test centres in Co. Clare include: 

1. 1. 1. Banner Test Centre, Darragh, Ennis; 
      2. Clare Vehicle Test Centre, Clarecastle.

 You do not have to submit a copy of the test along with your motor tax application, as the test will have been uploaded to the national database at the test centre.

If the application concerns tax class change to the goods carrying rate, the submission of the VRC will be required.
Only in the case of 1 st time taxings of imported vehicles, you will need to submit a weight docket with your
application.

Please note if a vehicle is used in any private capacity i.e. social, pleasure or
domestic purposes, it must be taxed at the private rate.

Page last reviewed: 10/06/25

Content managed by: Motor Tax

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