Municipal District of Ennis – Funding Application Form 2025
Closing Date for receipt of fully completed application forms is:
4.00 pm Thursday 3rd April 2025.
Please read the attached grant funding Terms & Conditions carefully before completing this form 
PLEASE Ensure all responses are legible – Use Block Capitals in handwritten replies. 

1.	Grant Categories
	Please tick () which scheme you are applying for. Applicants may apply for ONE scheme only.
Festivals & Events 2025 
(Ennis Municipal District)		Community Projects 2025 
(Ennis Municipal District)		
2. Details about Group/Organisation applying for the Grant:
	a)	Name of organisation:			
	b)	Address		

						Eircode		
	c)	Contact Details for all correspondence regarding this grant: 
		Contact Name 		
		Position in Organisation		
		Postal Address 		

						Eircode		
		Phone No: Landline			Mobile		
		Email address (must be provided)			
Yes			No		
	d)	Does your organisation have a Tax Registration Number (or PPSN or VAT Registration Number):
*Grants will not be paid without a Tax number.  You may apply for the grant, but it will not be paid unless a tax number is provided.
Yes			No		
	e)	Does your organisation have public liability insurance?
	f)	Please give a short description of what your group does and how it is funded (50 words max)

				
				
3. Details about your Groups Proposal
	a)	Name of Proposal (i.e., Festival/Event Name or Project name)
			
	b)	Please give a brief description about your group’s proposal (100 words max) 
	Please state what exactly you intend to do and who will benefit from the project. 

		

c)	Please identify specific groups in the community (if any) who will benefit from your proposal (e.g., older people, young people, persons with a disability, the unemployed).
		
	d)	Please indicate your Groups ability to carry out the proposal (50 words max) 
		(e.g., what structures are in place? Who will oversee it? Is there community support for it? Are other sources of funding available?  Has your group carried out a similar project before etc.)

				
				
	e)	Where will this event/project be located/held?	
	f)	What is the start date for this proposal/festival/event?		
	g)	What is the finish date for this proposal/festival/event?		
Yes*			No		
	h)	Does your proposal include working with young people under the age of 18, either in organising the event, or the event itself?
		* If yes, please include a copy of your Child Safeguarding Policy with your application.
	i)	Does your project require any of the following?
Yes			No		
			(a)	Planning permission or Event Licence*
				If yes, please state the reference no:  	
Yes			No		
			(b)	Fire Safety Certificate*
Yes			No		
		(c)	Is permission or consent required from National Monument Service, National Parks & Wildlife, or the National Museum?
*	Where a group is applying for funding which involves construction works where planning permission or a Fire Safety Certificate is not needed, then the group must provide written documentation from the Planning Authority that indicates that the project is exempt.  

	j)	Land Ownership (if applicable)
Yes			No		
(a)	Does your Group own the lands involved in the proposed project:
		●	If Yes, please provide a copy of the Deeds with application.
Yes			No		
		●	If No, have you an agreement in place to use the lands? 
			Please provide written evidence of this permission with the application
(b)	Please state who will manage the facility/service on completion:
					
Yes			No		
		If this is different from your group, have you consulted them about this project/festival/event:
Please provide written documentation of agreement from this organisation to manage the facility with application.
4. Details about Costs of Proposal
There are limited resources available under these schemes in 2025 and most financial awards will be of a small scale. All estimated costs must be supported with relevant quotations. 
	a)	Please give a breakdown of the Proposal costs in the space below.
1			€	
2			€	
3			€	
4			€	
5			€	
		……………………………………Total Cost of the Proposal …………………...……		€	
	b)	Grant amount you are applying for:		€	
	c)	Please state how the balance of your proposal will be funded:
				
Yes			No		
	d)	Have you applied for other public funding for this event?
		If Yes, please give details:
				
5. Environmental Impact
Please outline steps you have/are taking to reduce the environmental impact/carbon footprint of your festival/project:

			
			
6. Declaration
I declare that the information contained in this application is accurate.
Signed:		
On behalf of (Name of Group)		
Position in Group		
Date			

Closing date
for receipt of Application Forms is:
4.00pm, Thursday 3rd April 2025
Incomplete Forms will NOT be considered.

Successful applicants may be required to attend a promotional event during year.

IMPORTANT NOTE:
ALL APPROVED FUNDING MUST BE CLAIMED AS SOON AS POSSIBLE AFTER THE EVENT/ PROJECT, BUT NO LATER THAN 
FRIDAY 14th NOVEMBER 2025. 
PAYMENT IS NOT GUARANTEED FOR MONEY CLAIMED AFTER THIS DATE.

Return by Post to:	Return by email to:	
Julie Kenny
Ennis Municipal District,
Clare County Council,
Áras Contae an Chláir,
New Road
Ennis, 
Co. Clare	You may also submit a scanned version of the application by email (no greater than 3MB and PDF only)
The application must be signed by an appropriate officer in your Group.
The email address to send forms to is:
ennismunicipaldistrict@clarecoco.ie	
Contact details for any queries, additional forms, or other information:
Telephone:	(065) 6866101
Email:		ennismunicipaldistrict@clarecoco.ie 
Additional Application forms may also be downloaded from http://www.clarecoco.ie	

Checklist for Applicants (Please return this page with your application):
The following items should be included with your application:
Item to be submitted	Comment	Included	
Form - Fully Completed & Signed	Incomplete or Unsigned forms will not be considered		
Child Protection Policy	If your proposal involves children or young people under the age of 18		
Copies of relevant quotations	Items should be listed on form		
Consents under heritage legislation	Only if required for proposal		
Ordnance Survey Maps indicating location of proposal	Only required if proposal involves site works		
Evidence of land ownership or permission to use land	Only if relevant for proposal		
Details of Planning Permission and/or proof of exemption	Only if relevant for proposal		
Any other relevant information 			

Office Use Only:  Application Checklist	
1.	Application Form fully completed & signed.		
2.	Evidence of Public Liability Insurance -minimum indemnity €6.5m and indemnity to Clare County Council. 		
3.	Where the proposal involves site works, a copy of Ordnance Survey maps indicating location of proposal (if relevant). 		
4.	Any consents required under heritage legislation such as consents from National Monuments and National Parks and Wildlife or the National Museum of Ireland		
5.	Evidence of Land Ownership/Permission to use land (If relevant)		
6.	Copy of relevant quotations of all costs		
7.	Details of any planning permission sought and/or agreed or proof of exemption (if relevant)		
8.	Evidence of capacity of group to deliver the project on time		
9.	Any relevant further information on the activities of your Group in support of application (annual report, leaflets) 		
10.	Evidence of additional funding required for proposal, for example current bank statement		
11.	Tax reference number – Required if group is successful.		
12.	Child Protection Policy if you are organising an event or programme that involves children (advice is available from the Council if necessary).		

Ennis Municipal District
Festival & Events Funding 2025 and Community Projects Funding 2025
Terms & Conditions
1.	A completed application consists of all the following items: 
a)	Application form – fully completed and signed.  Copies of forms (in full or in part) from previous grant applications/years will not be accepted.
b)	All supporting documentation requested within the application form.
Ennis Municipal District will only consider applications that include a fully completed and signed form along with the relevant supporting documentation.	
2.	For proposals to qualify under these schemes:
a)	The facility/service to be provided must be available for the use and enjoyment of the general public at all reasonable times, either free of charge or subject to moderate charges to cover any management and maintenance costs. 
b)	If applicable, satisfactory arrangements for future management and maintenance of the facility must be made by the Group.	
3.	All works should be compliant with Public Regulations e.g., Planning Law, Fire Safety Requirements, Health & Safety Requirements and Universal Accessibility.	
4.	Written consent from land/property owner will be required for any works undertaken.	
5.	Proposals involving landscaping/public space works/works to natural or man-made environments must be accompanied by an Ordnance Survey map outlining site location.	
6.	All projects must provide evidence of adequate and comprehensive Public Liability insurance for their project. 
a)	Successful applicants will be required to submit evidence of their Public Liability insurance as soon as possible after being notified of their success.  
b)	The minimum insurance requirements for Public Liability Insurance are as follows:
1.	Clare County Council/Ennis Municipal District must be specifically indemnified on the policy for the entirety of the project.
2.	The minimum acceptable level of indemnity is €6,500,000.
c)	Clare County Council/Ennis Municipal District accepts no responsibility and concedes no liability in respect of any accident, injury, or damage to property or person however arising regarding any incident, occurrence or claim which may take place. 
d)	All grant aided assets shall, where appropriate, be kept insured at all times against loss or damage by fire, storm, or flooding.	
7.	Clare County Council & Ennis Municipal District wishes to ensure that there is a balanced distribution of grants between community groups with a high level of capacity and groups with a lower level of capacity.  
In this context and due to constraints on the level of resources available under these schemes, Ennis Municipal District may limit the number of financial awards under grant categories that can be accessed by a single group. 
The norm will be only one application per group. 	
8.	The Council may receive more applications than it can fund. This means that we may have to prioritise applications according to objectives. 	
9.	All applicants are required to have a tax reference number, PPSN or VAT number. 
It is not possible to pay grants to groups/organisation who do not have an appropriate tax reference number.
You may apply for a grant, but, if approved, you will not be able to draw down the grant payment until your group supplies the appropriate tax reference number.
The Council cannot pay any groups/organisations without this reference number.	
10.	Successful applicants for any grant will be required to complete a Supplier Set-Up form to allow payment of the grant.  	
11.	Ennis Municipal District must be satisfied about arrangements for the future maintenance of the projects we fund.  Applicant Groups will be expected to have ownership or effective control of the land and/or buildings affected and have a constitution to ensure continuity of responsibility into the future.  In some cases, the Council may, as a condition of grant assistance, require the Applicant Group to enter into a covenant or agreement to ensure the future maintenance and management of the amenity for the purpose for which the project has been funded.	
12.	The support from Ennis Municipal District must be acknowledged in any publicity material produced for the successful Project. This will involve including the Ennis Municipal District logo on any printed/promotional material associated with the project and erection of a plaque/sign if requested.	
13.	Groups are requested to participate in their local St. Patrick’s Day Parade to showcase community endeavour. 	
14.	Groups implementing projects involving persons aged under 18 years of age will be required to have a child safety code of practice in place (advice is available from the Council if necessary).	
15.	Where a contractor is appointed, the successful applicant will be required to obtain all necessary consents and comply with legislation and codes of practice particularly those related to Health & Safety which apply to such work and/or approved schemes.	
16.	Works must not commence prior to formal approval in writing from Ennis Municipal District, otherwise grants will not be paid. 
	Subvention of a group’s routine operating costs is excluded under this Scheme	
17.	Projects must be completed by 31st October 2025 and all approved funding claimed as soon as possible after completion of the project/event, but by 15th November 2025 at the latest.	
18.	Payment of the grant will be subject to receipt of the following:
a)	A short final report on the project showing how the grant was utilised and how it benefited the local economy.
b)	Projects must be completed by 31st October 2025, and all approved funding claimed by 14th November 2025 at the latest.
c)	Provision of original Receipts supporting the expenditure incurred. 
d)	Receipts or invoices that have previously been used as evidence of expenditure for another grant/project must not be used to support this claim.
e)	Written & signed statement from the Chairperson and Treasurer that the grant has been used for the purpose for which it is claimed	

Privacy Notice for Municipal District of Ennis – Funding Application Form 2025

Please refer to Clare County Council’s Privacy Statement which can be accessed through the following link: https://www.clarecoco.ie/[info]/privacy-statement/

1.	The identity and the contact details of the controller
•	Clare County Council, New Road, Ennis, Co. Clare.  Tel: 065 6821616,
•	Email: info@clarecoco.ie, Website: www.clarecoco.ie
•	https://www.clarecoco.ie/[info]/privacy-statement/
2.	The contact details of the data protection officer
•	Data Protection Office: Telephone: 065 6846405, Email: DPA@clarecoco.ie
3.	The purposes and legal basis for the processing
The contact details that you provide will be processed by Clare County Council for the purpose of administrating Municipal District of Ennis Funding.
The recipients or categories of recipients of the personal data
The contact details you provide will be used by Clare Co. Council for the purpose of administrating Municipal District of Ennis Funding.
4.	The retention periods or the criteria used to determine that period:
The Application Form will be held for 5 years and archived thereafter in accordance with the National Retention Policy for Local Authority Records pertaining to community events.
The National Records Retention Policy for Local Authority Records can be accessed at the following link:  
https://www.lgma.ie/en/publications/corporate/national-retention-policy-for-local-authority.pdf
5.	Details on rights of access to and rectification/deletion of personal data. Rights to object to or restrict processing and the right to data portability. 
Please refer to Clare Co. Council’s Privacy Statement which can be accessed through the following link: https://www.clarecoco.ie/[info]/privacy-statement/
6.	The right to lodge a complaint with the supervisory authority.
Please refer to Clare Co. Council’s Privacy Statement which can be accessed through the following link: https://www.clarecoco.ie/[info]/privacy-statement/